Posted on May 18, 2017
JOB POSTING (INTERNAL/EXTERNAL)
FULL TIME LEGAL ADMINISTRATIVE ASSISTANT 12-month Contract
The Barbra Schlifer Clinic offers legal representation, professional counselling and multilingual interpretation to women who have experienced violence. Our diverse, skilled and compassionate staff accompany women through personal and practical transformation, helping them to build lives free from violence.
We are seeking a full-time (35 hours/5 days per week) Legal Administrative Assistant for a 12- month contract position. The successful candidate will provide general clerical assistance to the Legal Department of the Clinic in support of the Department’s various programs and services.
DUTIES AND RESPONSIBILITIES:
Clerical and Administrative Support: The Legal Administrative Assistant will provide clerical and administrative support to the legal department including:
? Litigation support for 3 lawyers, primarily in family and immigration law;
? Correspondence with clients, counsel, and other third parties;
? Data entry using case management programs;
? Coordinating and arranging for courier and process servers;
? Preparation and distribution of materials for public education, professional development, law reform, community development or other activities;
? Registering legal staff for professional development programs;
? Scheduling department and other meetings and facilitating communication between legal department and other Clinic staff
? Drafting and distributing meeting agendas and minutes;
? Ordering supplies and keeping supply inventories.
The Legal Administrative Assistant will perform such other duties as may be required in the normal course of Clinic operations including, but not limited to:
? Attend and participate in all Legal Department meetings, general staff meetings, Clinic committees and all general staff activities and organizational processes relating to the overall operations of the Clinic, as may be determined from time to time; 2
? Any other tasks related to the administration of the Legal Department as may be determined; ? Coverage for reception, as needed;
? Occasional flex hours and evening work.
All duties and responsibilities will be carried out in accordance with the Barbra Schlifer Clinic's Mandate, Mission and Values Statements.
SUPERVISION, TRAINING AND ONGOING PROFESSIONAL DEVELOPMENT:
? Participation in orientation, training and ongoing professional development programs;
? Participation in ongoing supervision and periodic performance evaluations.
? Commitment to working collaboratively with and supporting women of diversity within the context of a diverse agency;
? Engagement in a self-reflective, ethical & collaborative practice that is non-judgmental and empathic and reflects the vision and mission statements of the Clinic;
? Incorporation of principles of diversity and equity in responding to the service needs of women;
? Commitment to working toward removing systemic barriers to women’s independence and wellbeing;
? Excellent interpersonal, organizational, time-management and problem-solving skills; written and oral communication skills;
? Ability to work and support others in the context of a diverse environment;
? Ability to work independently and as part of a team in a multi-disciplinary environment;
? Be a self-starter, creative and highly motivated;
? Share ideas and differences in the spirit of collaboration and cooperation; and,
? Commitment to ongoing personal and professional development.
? Minimum 12 months clerical/secretarial experience in a legal environment;
? Familiarity with the areas of law practiced by the Clinic;
? Understanding of social issues of violence against women as is consistent with a feminist, anti-oppression analysis;
? Demonstrated ability to communicate proficiently both orally and in writing;
? Excellent organizational and time-management skills;
? Ability to prioritize work and multi-task effectively;
? Advanced level skills in various computer applications (Microsoft Office) and utilization of other office technology; ? Excellent organizational skills;
? Commitment to principles of equity and diversity;
? Ability to work independently and as part of a multi-disciplinary team;
? Fluency in a language other than English is an asset.
SALARY: $37,421 per annum. All positions include a comprehensive benefits package offered through a group plan as part of our United Way membership. The Barbra Schlifer Clinic promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women of all races, colours, ethnic origins, religions, abilities and sexual orientations.
DURATION: 12 months DEADLINE FOR APPLICATIONS: Friday May 26, 2017 by 5pm
To apply, please submit your cover letter and resume:
By email in ONE attachment, as a PDF or Word Document to: email@example.com Subject Title: Hiring Committee (Legal Administrative Assistant) By fax to: (416) 323-9107 Attn: Hiring Committee (Legal Administrative Assistant) c/o Kirubhalini Giruparajah Or by mail to: Attn: Hiring Committee (Legal Administrative Assistant) c/o Kirubhalini Giruparajah Barbra Schlifer Clinic 489 College St. Suite 503 Toronto, ON M6G 1A5 We wish to thank all applicants for their interest, however only those selected for an interview will be contacted. No phone calls please.